Board Meeting

Date : 23 December 2008
Time : 7.00 PM
Location : Outside LT1.11, SIM
Team members present : Xiongwei, Allen, Selamat
Team members absent: Morris (at another site)

• Finalized the security items to be placed in the areas of the floorplans. These items are a lists that users will see from the drop down box.
• Discussed and agreed on risk percentage (for asset and hazard risks) of every item stated above.
• Discussed on security items / gadgets that should be associated.
• Team went through the documentation. Jotted down areas where we still need to edit and add content. Team members to contribute on the areas lacking content. Xiongwei will collate.
• Team went through the application to look for bugs to iron out.

ExCo Meeting

Date : 18 December 2008
Time : 7.00 PM
Location : Lab 5.31, SIM
Team members present : All

Mr Prem went through version 1 of the application and suggested improvements

• Main floorplan diagram, area definition and item selection to be in 1 screen. Try not to make users scroll on the drawin page/tab.
• Report generated should provide more information details (eg. functions and price) on the gadgets recommended. Not enough to just inform the users what gadgets to buy.
• Clean up on bugs and some colour scheme.

Clean up on the documentations needed for submission.
Next meeting on the 1st week of January 2009.

Board Meeting

Date : 16 December 2008
Time : 7.15 PM
Location : Outside LT 1.10, SIM
Team members present : Xiongwei, Morris, Selamat
Team members absent: Allen (domestic)

• Finalized the security items to be placed in the areas of the floorplans. These items are a lists that users will see from the drop down box.
• Discussed and agreed on risk percentage of every item stated above.
• Discussed on security items / gadgets and their prices.
• Team went through the documentation. Jotted down areas where we still need to edit and add content. Team members to contribute on the areas lacking content. Xiongwei will collate.
• Team went through the application to look for bugs to iron out.

Board Meeting

Date : 4 December 2008
Time : 8.30 PM
Location : SIM
Team members present : All

• discussed on the outcome of the earlier meeting with Mr Prem and what needs to / can be done
• discuss items to be placed in areas of the floorplans. This items are lists that users will see from the drop down box
• to find and discuss on risk percentage of every item above
• to find and prices of security items / gadgets

ExCo Meeting

Date : 4 December 2008
Time : 7.30 PM
Location : Lab 5.31, SIM
Team members present : All

Mr Prem enquired on :

• the report generation feature of our system: is there are any other options allowed for the report other than just printing it?

Allen explained to him that 1 report is tagged to 1 floorplan. When the report is generated by the application, the user has an option to save and print the report. The report will be saved as .pdf format and tagged to the floorplan. When the user uploads the floorplan again, the report will also be loaded.

• 1 floorplan should be able to have many copies of the report.

A few copies of the report means that the floorplan has changes in every report. Since each of the report generated is tagged to the floorplan, we have decided to stick with our decision that 1 floorplan saved into the system will have 1 report. When a user loads an existing floorplan and edit changes, the floorplan will be saved as a new item.

• floorplans versions and reports : are current floorplans / reports related to previous?

No, as we have employed the method stated above.

• Mr Prem was informed that the accessor, Mr Tham had asked whether the items in the floorplan will be allowed to repositioned as the users want it. Mr Prem informed that this is a important hint given by the accessor.

Items in the floorplan will not be able to be repositioned in our current application. This is because for now, we are using a drop down menu to allow users to select the items they will be putting in the area.

• We are also not very sure on how to implement this interactive function to allow users to reposition the items themselves. Mr Prem suggested that we can convert the area into tiles, and the tiles are based on exact locations in the frame. Mr Prem also mentioned that the steps to save the flowplan should be as below :

draw -> save as frame -> superimposed view -> save as floorplan

• Version 1 of the application is to be ready in 2 weeks. Mr Prem wants to see the working application with the overall flow of the application and actual layout for user usage.

ExCo Meeting

Date : 27 November 2008
Time : 7.30 PM
Location : SIM
Team members present : Mr. Premrajan, Xiongwei
Team members absent: Allen (in Kuala Lumpur, Malaysia), Selamat (domestic issues), Morris (@ another work site)

Instructions by Mr. Prem

• Backward schedule of software development to be submitted by this weekend
• Database must be up by next week
• Mpeg video to be ready by end of December
• working software to be readn by end of December
• documentations to be ready by 1st week of January 2009
• Mock Presentation on 2nd week of January 2009 (13th or 14th January)

Next Exco Meeting will be held on Thursday or Friday (date to be comfirmed). Morris to be present in the next meeting. (Mr. Prem suggested you to apply for leave if you are on shift on the next meeting)

Post Prototype Demonstration De-brief and Lunch

Date : 15 November 2008
Time : 12.30 PM
Location : Al-Ameen Eating House, Bukit Timah
Team members present : All

Team members discussed on opinions and suggestions given by the assessor. Team decided to go back and research if the opinions and suggestions could be easily implemented into our current development plan.

In the mean time, team will continue to continue to conduct concurrent research on the project. Selamat will look into Change Management sections as mentioned by Mr Japit during the 2nd lecture.

Prototype demonstration

Date : 15 November 2008
Time : 11 AM
Location : LT2.11, SIM
Team members present : All

Prototype presentation to Assessor. Assessor suggested for these additional services to add value to the application :

• since we generate the report, we can also include / provide / propose security packages to the user
• we could also show the placement of security devices / gadgets / systems on the design screen as according to the packages selected
• make the design screen interactive, to allow users to place the security devices / gadgets / systems as where they wants it to be

Board Meeting

Date : 14 November 2008
Time : 6.15 PM
Location : SIM
Team members present : All

Web Site : Company's website is up. Morris will update on company's background, contact details and necessary links.

Presentation : Xiongwei to compile, update and finalise the presentation slides. Team discussed on who will present what and go through the basic flow.

Blog : Selamat to ensure necessary meetings have been entered

User Manual : Allen will update the manual with updated screen shots of our application

Board Meeting

Date : 13 November 2008
Time : 7PM
Location : SIM
Team members present : Xiongwei, Allen, Selamat
Team members absent: Morris (@ another work site)

Web Host site : Team purchased a site a few days back, after we are unable to create a host server ourselves. Continued exploring on how to use the web hosting site.

Website layout : Discuss on the contents of the website that Morris has created so far. Take down comments and to inform Morris tomorrow (another board meeting has been scheduled to finalize team's documents and preparation for prototype presentation). Morris is to edit the website layout to make it look more commercialized.

Prototype : Lead Programmer Allen shared with the team on the updates of the prototype. We discussed on what has been programmed and the problems faced so far.

Presentation slide : Selamat has started on the presentation slide. Team discussed on relevant contents that should be / should not be included in the presentation slide. Team members will continue doing their individual slides for the presentation. Xiongwei will compile the presentation slides from every member tomorrow.

Blog : Selamat will update it

Board Meeting

Date : 5 November 2008
Time : 7 PM
Location : SIM
Team members present : All

Web Host site : Xiongwei has checked and confirmed that he has no available web servers not used in other projects that he is holding. However, he has been trying to create our own web server, but encountered some problems. Team still undecided on which web hosting site to use. Xiongwei is to come back with news on using a FTP server. If this attempt also fails, we will decide on which web hosting site to purchase.

Website layout : Discuss on the contents of the website that Morris has created so far. Morris is to edit the website layout to make it look more commercialized.

Technical document : Team members to continue doing their part in research (to add in more research on security tools, programming language, existing similar software)

Blog : Selamat will update it.

User Manual : Allen has drafted the manual, minus the screen shots of the application, minus detailed user and technical guide / instructions.

ExCo meeting

Date : 1 November 2008
Time : 3 PM
Location : Lab5.35, SIM
Team members present : Mr. Premrajan, Xiongwei, Allen, Selamat
Team members absent: Morris (@ another work site)

Mr Prem goes through the inital Technical Documentation that was submitted. He commented on these items for editing :

• Change the project proposal title from the section in the documentation
• Add in the application flow into the documentation. This will allow readers to have an overview of the application flow rather than figuring out how the system works through reading.
• Write up more on the business model that we are planning (write up about membership and liasing with vendors). This business model also contain options that we intend to implement in the future.

Opinions from Mr Prem :

• Software to be web-based. This will increase our company's product value
• Add in the ability to access a building as a general, rather than only accessing a house. In this way, we are able to go for a major audience. (Example, residential and commercial building owners). Users are to be able to select whether they want to assess a house or building, right at the beginning of the application flow.
• As we are in the midst of building the prototype, he suggested that we do a detail database diagram (including the normalization and de-normalization of the database), before the main phase of the application programming and development begins

Informed Mr Prem on 1 of our future enhacements : ability to interactively re-locate items in the selected area. Risk and security assessments will be automatically updated as well, and the application can also straightaway suggest the security items/gadgets.

We also check with Mr Prem on items to bring / submit for the prototype demonstration on 15 November.

Board meeting

Date : 1 November 2008
Time : 12.30PM
Location : SIM
Team members present : Xiongwei, Allen, Selamat
Team members absent: Morris (@ another work site)

Website hosting : To save operations costs, Xiongwei will try to check if he has any unusable web servers not being used in other projects that he is holding. In the mean time, other team members will source out for web hosting sites.

Website template suggestion : Team discussed what should be in the content of our website. To check and update with Morris what he has put in for the website so far. This will be done in our next board meeting.

Blog updating : Selamat is maintaining the blog.

User Manual : To prepare the skeleton of the manual, so that it will be easier and time-efficient to update the manual when we have the prototype ready.

Technical Documentation : Team members to continue updating the documentation with more research findings. The research sections lacks content at the moment.

Board meeting

Date : 23 October 2008
Time : 7.00PM
Location : MacDonald's, SP
Team members present : Xiongwei, Allen
Team members absent: Selamat (reservist), Morris (fever)

• Discussed & delegate tasks
• Discussed on further enhancements of our application
• Discussed and detail functionalities of our application
• Discussed on contents to be included in our website
• Discussed our company's business model

Board meeting

Date : 8 October 2008
Time : 7.30PM
Location : SIM
Team members present : All

• Share and discuss further research findings.
• Discuss and combine completed parts of the proposal. Agree on what is to be submitted for the project proposal.
• Discuss concerns on problems encountered.
• All members to complete their unfinished parts of the proposal by Friday afternoon. Xiongwei will collate and submit to supervisor.

Board meeting

Date : 3 October 2008
Time : 7.45 PM
Location : Lab5-35
Team members present : All

• Discussed the type of user that is going to use our application
• Discussed the functionalities (and it's sub-functions) that we are putting into the application
• Sketched out the hierachical diagram of our systems's functionalities
• Discussed and sketched out the system flow of our proposed application
• Distribute task between team members

ExCo meeting

Date : 3 October 2008
Time : 7 PM
Location : Lab5-35
Team members present : All


Mr Premrajan went through the mistakes in the initial Project Proposal that was submitted on 29 September. Mistakes are to be corrected and the edited proposal to be submitted in the next dateline.

It seems that we still are not sure on the functionalities that we want to implement. Mr Premrajan wants us to continue to reviewing the requirements of building security and prevailing physical security gadgets available. We are to continue studying similar applications available and carefully look at their functionalities. From there, we have have an understanding on what are the basic functions we need to have and what functions those applications do not have.

Mr Premrajan enquired on the team's well-beings and problems encountered so far. As we seldom conduct face-to-face meetings among the members, he reminded that this is a group project, where we need to meet up face-to-face regularly, rather than online.

Appointment of new team leader, Xiongwei.

The next meeting with supervisor will be held at the end of October.

online conference

Date : 25 September 2008
Time : unspecified
Location : Instant Messaging on the Internet
Team members online : Allen, Selamat
Team members offline : Morris (work), Xiongwei (reservist)

• Selamat appointed as Interim Team Leader and roles of other members
• Discussion and delegation of tasks for Project Proposal. Project proposal needs to be re-done after last meeting with supervisor

ExCo meeting

Date : 18 September 2008
Time : 7.30 PM
Location : Lab5-31
Team members present : Mr Premrajan, Allen, Selamat, Morris
Team members absent : Xiongwei (reservist)

We presented the idea that we had agreed to implement, to our supervisor. However, Mr Premrajan informed that the idea only covers security on the items inside the building, but not the building itself. What we had wanted to propose is not what the entire project is about. So, back to the drawing board for the team!!!

Mr Premrajan explains the project plan and scope to the team. The main objective of the project is to give physical security to the building. So, risk analysis is to be conducted on each room, and then combine the analysis of each individual room to give the risk analysis of the whole floor, and then the whole building.

Mr Premrajan tasked the team to conduct more research on

1. physical security
2. softwares that we can use to create diagrams
3. services and operating systems implemented for security systems

By getting more information and conduction more research on the items above, we can decide how to implement the project and what functionality we want to include into our project.

Mr Premrajan also gave us some pointers that we can use, research on or add on to our project :

1. in programming, it is better to implement each room as an individual object
2. GUI : very important - users able to draw their room layout
3. GUI : adds value - able to change diagram
4. GUI : desirable feature - able to transfer / import available building plans in CAD format into our project. CAD file are in DXF format
5. suggested programming tools : C++ / . Net
6. some business rules : take on / keep in mind regarding Singapore's iN2015 MasterPlan, current and upcoming wireless access nationwide

Board meeting

Date : 17 September 2008
Time : 7.30 PM
Location : SIM
Team members present : Allen, Selamat, Morris
Team members absent : Xiongwei (reservist)

• Based on the research made individually, the team agreed on the scope of solution that we will be proposing for the project, which is "tagging". Tags will be placed on items / equipments that has substantial value to the company, giving the company a sense of security on items in the building.
• Team discussed on what to put into the Project Proposal so that we can convince / ensure the proposal is understooded and agreed upon.
• Election of Allen as Team Leader and roles of other members
• Delegation of tasks for Project Proposal, Website & Blog
• Team to finish up outstanding entries for proposal submission

Board meeting

Date : 30 August 2008
Time : 11 AM
Location : LT2-08
Team members present : All

• Initial introduction between team members
• Share thoughts on what each team member think on the project scope. What are we supposed to do and what should we do?
• Discussed what to research on for the project. Team decided for every member to do general research and share their findings on the next meeting.

ExCo meeting

Date : 30 August 2008
Time : 10 AM
Location : LT2-08
Team members present : All

• Initial introduction to supervisor Mr Premarajan
• Supervisor reminded team to do research on the project first before starting the project
• Clear doubts / ask questions regarding members availability (reservist) during project period