ExCo Meeting

Date : 27 November 2008
Time : 7.30 PM
Location : SIM
Team members present : Mr. Premrajan, Xiongwei
Team members absent: Allen (in Kuala Lumpur, Malaysia), Selamat (domestic issues), Morris (@ another work site)

Instructions by Mr. Prem

• Backward schedule of software development to be submitted by this weekend
• Database must be up by next week
• Mpeg video to be ready by end of December
• working software to be readn by end of December
• documentations to be ready by 1st week of January 2009
• Mock Presentation on 2nd week of January 2009 (13th or 14th January)

Next Exco Meeting will be held on Thursday or Friday (date to be comfirmed). Morris to be present in the next meeting. (Mr. Prem suggested you to apply for leave if you are on shift on the next meeting)

Post Prototype Demonstration De-brief and Lunch

Date : 15 November 2008
Time : 12.30 PM
Location : Al-Ameen Eating House, Bukit Timah
Team members present : All

Team members discussed on opinions and suggestions given by the assessor. Team decided to go back and research if the opinions and suggestions could be easily implemented into our current development plan.

In the mean time, team will continue to continue to conduct concurrent research on the project. Selamat will look into Change Management sections as mentioned by Mr Japit during the 2nd lecture.

Prototype demonstration

Date : 15 November 2008
Time : 11 AM
Location : LT2.11, SIM
Team members present : All

Prototype presentation to Assessor. Assessor suggested for these additional services to add value to the application :

• since we generate the report, we can also include / provide / propose security packages to the user
• we could also show the placement of security devices / gadgets / systems on the design screen as according to the packages selected
• make the design screen interactive, to allow users to place the security devices / gadgets / systems as where they wants it to be

Board Meeting

Date : 14 November 2008
Time : 6.15 PM
Location : SIM
Team members present : All

Web Site : Company's website is up. Morris will update on company's background, contact details and necessary links.

Presentation : Xiongwei to compile, update and finalise the presentation slides. Team discussed on who will present what and go through the basic flow.

Blog : Selamat to ensure necessary meetings have been entered

User Manual : Allen will update the manual with updated screen shots of our application

Board Meeting

Date : 13 November 2008
Time : 7PM
Location : SIM
Team members present : Xiongwei, Allen, Selamat
Team members absent: Morris (@ another work site)

Web Host site : Team purchased a site a few days back, after we are unable to create a host server ourselves. Continued exploring on how to use the web hosting site.

Website layout : Discuss on the contents of the website that Morris has created so far. Take down comments and to inform Morris tomorrow (another board meeting has been scheduled to finalize team's documents and preparation for prototype presentation). Morris is to edit the website layout to make it look more commercialized.

Prototype : Lead Programmer Allen shared with the team on the updates of the prototype. We discussed on what has been programmed and the problems faced so far.

Presentation slide : Selamat has started on the presentation slide. Team discussed on relevant contents that should be / should not be included in the presentation slide. Team members will continue doing their individual slides for the presentation. Xiongwei will compile the presentation slides from every member tomorrow.

Blog : Selamat will update it

Board Meeting

Date : 5 November 2008
Time : 7 PM
Location : SIM
Team members present : All

Web Host site : Xiongwei has checked and confirmed that he has no available web servers not used in other projects that he is holding. However, he has been trying to create our own web server, but encountered some problems. Team still undecided on which web hosting site to use. Xiongwei is to come back with news on using a FTP server. If this attempt also fails, we will decide on which web hosting site to purchase.

Website layout : Discuss on the contents of the website that Morris has created so far. Morris is to edit the website layout to make it look more commercialized.

Technical document : Team members to continue doing their part in research (to add in more research on security tools, programming language, existing similar software)

Blog : Selamat will update it.

User Manual : Allen has drafted the manual, minus the screen shots of the application, minus detailed user and technical guide / instructions.

ExCo meeting

Date : 1 November 2008
Time : 3 PM
Location : Lab5.35, SIM
Team members present : Mr. Premrajan, Xiongwei, Allen, Selamat
Team members absent: Morris (@ another work site)

Mr Prem goes through the inital Technical Documentation that was submitted. He commented on these items for editing :

• Change the project proposal title from the section in the documentation
• Add in the application flow into the documentation. This will allow readers to have an overview of the application flow rather than figuring out how the system works through reading.
• Write up more on the business model that we are planning (write up about membership and liasing with vendors). This business model also contain options that we intend to implement in the future.

Opinions from Mr Prem :

• Software to be web-based. This will increase our company's product value
• Add in the ability to access a building as a general, rather than only accessing a house. In this way, we are able to go for a major audience. (Example, residential and commercial building owners). Users are to be able to select whether they want to assess a house or building, right at the beginning of the application flow.
• As we are in the midst of building the prototype, he suggested that we do a detail database diagram (including the normalization and de-normalization of the database), before the main phase of the application programming and development begins

Informed Mr Prem on 1 of our future enhacements : ability to interactively re-locate items in the selected area. Risk and security assessments will be automatically updated as well, and the application can also straightaway suggest the security items/gadgets.

We also check with Mr Prem on items to bring / submit for the prototype demonstration on 15 November.

Board meeting

Date : 1 November 2008
Time : 12.30PM
Location : SIM
Team members present : Xiongwei, Allen, Selamat
Team members absent: Morris (@ another work site)

Website hosting : To save operations costs, Xiongwei will try to check if he has any unusable web servers not being used in other projects that he is holding. In the mean time, other team members will source out for web hosting sites.

Website template suggestion : Team discussed what should be in the content of our website. To check and update with Morris what he has put in for the website so far. This will be done in our next board meeting.

Blog updating : Selamat is maintaining the blog.

User Manual : To prepare the skeleton of the manual, so that it will be easier and time-efficient to update the manual when we have the prototype ready.

Technical Documentation : Team members to continue updating the documentation with more research findings. The research sections lacks content at the moment.